Data Collection

The vast majority of the information that we hold about you is provided to us by yourself when you seek to use our services. We will tell you why we need the information and how we will use it.

Our lawful basis for processing your information

The General Data Protection Regulation (GDPR) requires all organisations that process personal data to have a Lawful Basis for doing so. The Lawful Bases identified in the GDPR are:

  • Consent of the data subject
  • Performance of a contract with the data subject or to take steps to enter into a contract
  • Compliance with a legal obligation
  • To protect the vital interests of a data subject or another person
  • Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
  • The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject

Examples of legitimate interests include:

Where the data subject is a client or in the service of the controller Our Lawful Basis is legitimate interest and our Legitimate Interest is you as a candidate are in the service of Imperium Financial Recruitment as a controller.

We use your information to:

  • Provide services
  • Process or support payments services

We do not use automated decision-making in the processing of your personal data.

We collect and process both personal data and special categories of personal data as defined in the GDPR. This includes: Customer/client data

  • Name;
  • Payment or bank details;
  • Address;
  • Email;
  • Date of birth;
  • Location details;
  • Phone number;

Employee Data

  • Name;
  • Payment or bank details;
  • Address;
  • Email;
  • Date of birth;
  • Family & next-of-kin details;
  • Phone number

We may share your personal data with:

Delivery partners; Our business partners; Our subsidiaries; Our legal advisors in the event of a dispute or other legal matter; Law enforcement officials, government authorities, or other third parties to meet our legal obligations; In connection with, or during negotiations of, any merger, sale of company assets, consolidation or restructuring, financing, refinancing, or acquisition of some or all of our business by another company; Any other party where we ask you and you consent to the sharing.

We may share your personal data with potential clients on a speculative basis as by making your CV available to us (whether directly or via a job board for the express reason of employers being able to access this data) it is likely that your intention is to have Imperium Financial Recruitment access your CV and share it with their clients or prospective clients. As such, the legitimate interest of Imperium Financial Recruitment and their clients to fill vacancies would not be overridden by any interests or rights of yours. In fact, those legitimate are likely to align with your interests in circulating your CV in order to find a job.

Transfers to third countries and international organisations

If we transfer personal data to third countries or international organisations using the identified safeguards, such as contractual model clauses. We have satisfied ourselves that such transferred data is fully protected and safeguarded as required by the General Data Protection Regulation.

We retain your personal data while you remain a candidate unless you ask us to delete it. Our Retention and Disposal Policy (copy available on request) details how long we hold data and how we dispose of it when it no longer needs to be held. We will delete or anonymise your information at your request unless:

  • There is an unresolved issue, such as a claim or dispute;
  • We are legally required to;
  • There are overriding legitimate business interests, including but not limited to fraud prevention and protecting customers’ safety and security.

Your rights

The General Data Protection Regulation gives you specific rights regarding your personal data. For example, you have to be informed about the information we hold and what we use it for, you can ask for a copy of the personal information we hold about you, and you can ask us to correct any inaccuracies with the personal data we hold, you can ask us to stop sending you direct mail, or emails, or in some circumstances ask us to stop processing your details.

Finally, if we do something irregular or improper with your personal data you can seek compensation for any distress you are caused or loss you have incurred. You can find out more information from the ICO’s website: and this is the organisation that you can complain to if you are unhappy with how we deal with you.

Accessing and correcting your information

You may request access to, correction of, or a copy of your information by contacting us at: